Marketing and Administrative Assistant
Full Time • Columbia Tech (Corporate Office)
Job Summary
The Marketing and Administrative Assistant is responsible for assisting in the planning and execution of the organization’s marketing and events initiatives, enhancing the internal Caring Associate experience and external customer experience through fun, collaborative and creative marketing and culture campaigns that simultaneously bring standardization and consistency of brands across the companies. The Marketing and Administrative Assistant provides key administrative support to the Coghlin Companies leadership and marketing teams, performing a variety of support functions and general office and administrative tasks outlined below.
Duties and Responsibilities
- Provide administrative support for a variety of activities for leadership team, department managers, marketing, and business development teams with a positive and proactive attitude, ensuring excellent execution
- Help plan and execute internal events and programs to enhance company culture
- Assist with maintaining internal culture programs (Cultural Pillar, EOED, Mentor Program)
- Assist in creating marketing content including presentations, graphics, flyers and ads
- Maintain calendars with authority to accept and decline meeting invitations
- Organize and set up for customer visits (scheduling, visitor forms, day of set up, presentations)
- Proofread marketing and sales documents before release
- Assist with CT/CX TV content (keeping all information up to date and creating flyers when needed)
- Assist in overseeing various company programs (vending, coffee program, etc.)
- Help collect and organize data and reports from pre-constructed templates
- Book travel for customers and internal associates when needed
- Facilitate communication during customer NDA process
- Assist with outside Sales Representatives: work with outside sales firms, maintain representative accounts and files, update Marketing Agreements, account listings
- Act as a back-up for receptionist when needed, with the ability to perform front desk standard work:
- Manage sign-in process for domestic and international visitors and maintain security by following procedures; monitoring visitor sign-in and issuing proper badges
- Answer phones, direct calls and inquiries, and take messages when needed
- Administer Predictive Index tool with interview candidates
- Perform other duties as required
Qualifications
- BA/BS in Marketing, Communications, or related field preferred.
- 2-5 years office experience.
- Excellent grammar and spelling skills a must.
- Professional communication skills and experience working with executives and senior associates.
- Must use discretion in handling confidential information.
- Positive attitude, team player, with tenacious follow-up.
- Attention to detail, superior organizational skills, ability to work under pressure.
- Superior customer service and proactive attitude.
- Advanced computer skills in such areas as MS Excel, MS Word, MS PowerPoint required; Canva, Adobe Suite, Social Media experience beneficial.
- A demonstrated commitment to company values.
- Flexibility to work OT when needed.
Working Environment
- Generally works in an office environment, but may occasionally be required to perform job duties outside of the typical office setting. Occasional travel required.
Physical Requirements
- Interaction with people and technology while either standing or sitting.
- Must be able to communicate face-to-face and on the phone.
Columbia Tech is an Equal Opportunity Employer. Columbia Tech does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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